This module protects the system against unauthorized access to the important data relating to the Members’ Information / Inventory / Billings / Accounting information etc.

The Administrator is provided with the provision of Users Creations along with the rights to assign only proportionate access (View / Add / Edit / Delete) of the information by any User depending upon his authority / role and that too by using his unique Login_Id and Password.

But a proper audit trail memo / log gets generated automatically by the software to record the event happening at any moment relating to data addition/ modifications.

New Applicant’s enrollment, their acceptance and rejections. To update any of the vital information relating to an existing member. be it change in Membership Status, Add On (Spouse/ Dependants) Members Details, Correspondence Address, Mobile / Email ID, Service related records etcetera. Also enables the feature to cancel/ revoke membership. The authorities will also be able to hold grant of membership usage to any member due to defaulting or any other predefined criteria.

To enable the Membership department to receive the Smart Cards and to validate / Issue the same to all the bonafide Members along with their respective Spouse and Dependants.. Smart Card Issue/ Charge / Re-charge / Refund / Block / Re-issue are the main functionality of this module. - Enables the Club Authorities to check/validate the Member Authenticity through his/her Microprocessor based Contact less Membership Smart Cards. - Also the same cards can be used for the Access Control at various locations/ entry points. For the Affiliated Club Members, Guests staying at Cottages and those memebrs who have not been issued their Smart Cards, there is a provision of General Club Cash/Debit cards to make online transactions at the Club POS Locations. And the balance amount refund can always be taken while leaving the Club premises.

Member’s Queries at the reception : To manage queries pertaining to Member’s Account, Smart Cards Account, Availability of Rooms / Party Banquets, Events etc. Re-printing of Bills / Payments Receipts. Member’s Query Wise Bill / Payments Print Out : To print-out the complete accounting statement for a specific period according to the member’s query. Payment Receipts etc.

Kitchen/Bar Order Ticket (KOT/BOT) / Bill Generation & Settlement (Membership No. Wise): This will enable the operators to input KOTs / BOTs and generate immediate Bills of the respective Members against the items consumed. In addition to this, the software is enabled to identify the Members by their Smart Cards at all the POS location(s) to electronically enter the Membership No. without manual typing and identify the Members’ authenticity including their respective current membership status. POS (Point of Sale): Including Item Look up/ Choose Items, KOTs / Bill generation including Daily/ Periodic Sales Summary, along with Daily Sales Reconciliation.

To manage the Sale of Items like Club Merchandise, Diaries, Calenders & Directories etc. to Members and Guests. And to keep a proper check on the inventories of the same.

Check Room Availability - Booking - Advance Receipts- Modifications / Cancellations - Check Ins - Facilities Usage - Room Transfer - Check Outs - Final Invoice - Payment Settlement etc. Online Room / Cottage Booking Synchronization.

Check Venue Availability - Reservation - Booking Advance Receipts - Menu Selection - Facilities - Function Prospectus - Performa Invoice - Modifications / Cancellations - Final Invoice - Payment Settlement. Online Party Banquets /Venues Booking Synchronization. Enables the catering department to manage their staff scheduling properly. And also to record the Kitchen Sheet against a Party Booking and to quickly change the size of orders and re-invoicing.

Complete Beverages (Alcoholic / Non-alcoholic) Inventory Control using Item views, Pricing formulas, Physical Inventory and quantity adjustment with a complete Audit trail of all the transactions. Vendor Terms : The Club authorities will be able to change its payment terms with the vendor for procurement of various items. It will be reflected in the accounting section only when the bill is due for payment. Batch Receives : Allows the Club authorities to receive goods in bulk from the supplier. This can make the entry system very quick and fast. Receipt against Purchase Order / Indent: Helps the Stores Deptt. to receive goods against the Purchase Order/Indent as per pre-defined Reorder Level and contractual/tendered pricing.

To manage gym membership and packages offered to the Members as well usage of Sports Facilities including Tennis, Billiards, Swimming Pool etc by the Members and Guests. Also Billing and Payment Receipts against the same.

To manage Books / Periodicals / CDs / DVDs Inventory - Issue to Members - Delay Penalty - Return from Members / Record of New Demands / Request Note for Procurement etc.

Employee Management - Leave & Attendance Management - Expense Claims Management - Deductions Management - Time Sheet Management - Payroll Generation- Statutory Compliance

To manage the procurement of assets (goods/ commodities) from the authorized vendors. Fully integrated inventory directly, linked with purchase orders and accounts payable system provides strong controls and reduces time to receive, count and pay for goods. Physical inventory is easy to administer with one concise report to reconcile. Authorized Suppliers sub-module contains detailed list of valid / authorized suppliers with information regarding the billing address, items supplied by them, their agreed prices etcetera. Physical Inventory & Memos to adjust quantity and to enable the Authorities to synchronize the physical available quantity with automated quantity. Location Entry accepts the various store locations in the Club.

All the Accounts Receivable from Members and Payable to Vendors are automatically gets posted to various Ledger as pre-defined in the Members / Accounts Module along with generation of Reports related to Statutory Taxation like GST, VAT etc.. Then the option is there to get the same transferred to Tally Accounting Software to generate various Accounting Reports like BRS, Trial Balance, Income & Expenditure leading to final Balance Sheet, as and when required by the Management / Auditors.

This module enables the relevant staff to send the SMS / Email alerts - to all the Members; - to pre-defined category of Members pertaining to their Billings, Payment Due dates, Events Alerts and Reminders etc. as per the management discretion. Also an option is there to block those Mobile Nos / Email_ID of the Members who do not wish to receive any communications through SMS / Email. Fully Integrated with Membership Modules. Any change the Email ID / Mobile No. of the Members in the Master Database get automatically updated in this Module to keep the records updated.

Management Information System (MIS) provides all the important reports under-one-umbrella which are required by the Club Management to perform ABC Analysis to organize, evaluate and efficiently manage various departments within the Club. Also helps in decision making for the utmost utilization of the available resources including manpower, infrastructure and budgeting / forecasting of the future requirements

This module enables the Administrator to transfer the required data from the Club Main Server to the Web Site Server and vice versa including:

• Members’ Directory
• Member’s Profile
• Offline / Online Bookings
• Change in Members’ existing data
• Smart Card / Members Account Balances
• Periodicals Bills and Online Payments Receipts
• Online Feedback Management
• Library Books / CDs / DVDs Directory etc.

To manage the procurement of assets (goods/ commodities) from the authorized vendors. Fully integrated inventory directly, linked with purchase orders and accounts payable system provides strong controls and reduces time to receive, count and pay for goods. Physical inventory is easy to administer with one concise report to reconcile. Authorized Suppliers sub-module contains detailed list of valid / authorized suppliers with information regarding the billing address, items supplied by them, their agreed prices etcetera. Physical Inventory & Memos to adjust quantity and to enable the Authorities to synchronize the physical available quantity with automated quantity. Location Entry accepts the various store locations in the Club.